Reviewed by Circlz product team on 25 September 2026
In one paragraph
A Circlz payroll run moves from draft to calculated, in review, reviewed, approved and finally finalised. Three different people prepare, review and approve it. Once finalised, a run is locked: postings and loan repayments are written exactly once, payslips are released to employees, and nothing in that run changes again.
Statutory values come from a reviewed rule pack
Income-tax brackets, exemptions, social-insurance limits and rates, and rounding are not written into Circlz's code. They live in a versioned rule pack. A production Egypt pack is entered with its legal source, reviewed by a named qualified reviewer who is not its author, and only then activated. Each run records the pack version it used, so a later version never rewrites an earlier period.
The current environment ships a synthetic pack for testing. Its values are invented, it cannot be edited or activated as a real pack, and every run and payslip calculated with it carries a clear synthetic label. Production environments can refuse synthetic calculations entirely.
Preparing and calculating
Runs are created per pay group and month; off-cycle runs and final settlements name specific employees. Calculation uses salary structures with effective-dated versions, one-off inputs, and leave and attendance inputs where available. Every result is explainable: each line, bracket slice and rounding step is written to the employee's trace.
Review, approval and finalisation
A run with blockers, such as a missing rule pack, cannot be submitted. The reviewer must be someone other than the preparer, and the approver someone other than both. Approval and finalisation recalculate from current inputs; if anything changed, the run returns to calculated for another look instead of finalising stale numbers.
Finalising is safe to retry and produces results once. Finalised does not mean paid: payment, export and filing are tracked separately.
After a run is finalised
- Bilingual PDF payslips released to employees in My workspace at the release time.
- Bank transfer files through pluggable formats; a generic CSV ships, and each bank's own format is added once its specification is accepted.
- A balanced journal export mapped to the company's general-ledger accounts.
- Loan and advance instalments recorded once in the loan ledger.